The Assistant City Clerk supports the City Clerk with official records, meetings, elections, licensing, and general office operations. This full-time role provides front desk and customer service support and is cross-trained to cover City Clerk, City Collector, utility billing, and other office functions as assigned.
Duties May Include
Assist with election paperwork, candidate filings, meeting preparation, agendas, minutes, public notices, ordinances, resolutions, calendars, correspondence, and reports.
Maintain official records, retention files, Code Book archives, website information, and other municipal records; process public records requests and subpoenas.
Process zoning, annexation, subdivision, licensing, and related requests; coordinate community room use, vendor quotes, and City activities.
Provide professional front desk and customer service support to residents, City officials, vendors, and other visitors.
Provide coverage for utility billing, payment processing, customer records, delinquency notices, receipt reconciliation, property tax research, and other City Collector functions.
Assist with payroll, audits, data verification, human resources administrative tasks, website and social media updates, and routine office technology support.
Attend Board of Aldermen, committee, and other meetings, including meetings outside regular business hours as assigned.
Position Skills and Requirements
High school diploma or equivalent required.
Two years of administrative, customer service, records, billing, accounting, or municipal experience preferred; public contact, payment handling, utility billing, meeting minutes, records management, and administrative software experience are helpful.
Proficiency with Microsoft Office applications and standard office equipment; familiarity with Canva, website, social media, accounting, billing, work order, or records management software is preferred.
Strong organization, attention to detail, communication, confidentiality, customer service, and ability to manage changing priorities.
International Institute of Municipal Clerks (IIMC) certification (Certified Municipal Clerk [CMC] or Master Municipal Clerk [MMC]) preferred, or willingness and ability to obtain CMC certification within three years.
Must qualify as and remain a notary public; valid driver license and ability to operate a motor vehicle for City business required.
Must be bondable to $75,000 and remain bondable throughout employment.
Must be able to travel to conferences to obtain certification.
Schedule and Work Environment
This is a full-time, onsite, non-exempt position. The employee participates in rotating lunch coverage occasional travel, work evenings or weekends, respond to emergencies, and attend approximately three evening meetings per month. The role requires frequent public contact and occasional lifting up to 30 pounds.
To Apply
Please complete the City of Battlefield employment application to be considered for this opportunity.